The service Trakfarma provides

An initial implementation tailored to your hospital and an ongoing service that keeps the system running, up to date and monitored.

One-off initial implementation

Implementation covers the initial set-up of the platform, area-specific configuration across the hospital and integration with the Pharmacy and HR departments to ensure coordinated operations.

It also includes installing the required checkpoints, fully configuring workflows, training the staff involved and a final validation that confirms the system works correctly under real conditions.

The cost of the environment depends on the number of checkpoints installed, the volume of medicines managed through the system and the number of authorised staff. These factors determine the complexity of the implementation and the resources needed to put it into service.

Implementation phases

1

Medicine labelling

Every unit gets its own identifier, linked to its batch, expiry date and origin.
2

Checkpoint gate installation

Checkpoints in the critical areas: Pharmacy, ICUs, Trauma…
3

Configuration and validation

Workflows by area, integration, staff training and testing under real conditions.
4

Go-live

The system goes into service, in phases or area by area, at the hospital’s own pace.

The monthly service fee also includes:

System maintenance
Technical support
Platform updates
Continuous monitoring
Replacement and restocking of consumables
Incident and emergency service

Optional

Premium Service

If the hospital wishes, Trakfarma offers delegated operational management through a specialist technician who works on site. Their duties include:

A fully operational system without adding to the workload of in-house staff.

Labelling and preparing the medicines that are added to the system.
Assigning, registering and updating the identities of authorised staff, ensuring every professional has a correctly configured credential.
Daily supervision of movements and internal checks.
Managing incidents and resolving discrepancies.
Reviewing and handling the alerts generated by the platform.
Direct support to the Pharmacy Service and coordination with clinical units.
Preparing reports and operational follow-up for Management and Pharmacy.

Modules included

All these components work together as a single, unified system.

Medication cycle management: repackaging, preparation, distribution and use.
Staff and authorisation control: permissions, roles and access levels.
Automated checkpoints in the Central Pharmacy, Trauma and ICUs.
Advanced inventory management with continuous updates.
Smart alerts for unusual or unauthorised movements.
Full audit trail by medicine, batch or professional.
Hospital dashboard for end-to-end supervision.
Integration with hospital systems (medicines and human resources).

What are the benefits?

Maximum security

Full control of each medicine from the Pharmacy to the ICU, eliminating unauthorised handling and clearly identifying who is responsible.

Fewer losses

Movements are monitored automatically, with immediate detection of diversions and inventories that are always up to date.

Time saved in the Pharmacy

Fewer manual tasks, no more paper logs and automatic updates across every process.

Flawless audits

Complete traceability from origin to administration, with inspection-ready reports and a detailed history by batch, professional, area and date.

Implementation

Compatible with what you already have

The solution is fully compatible with existing hospital systems and integrates without affecting current IT infrastructure, ensuring continuity of clinical and administrative processes.

No operational changes

The system adapts to the hospital’s current procedures. This makes it easy for staff to adopt and avoids disruption to daily activity.

Phased roll-out

It can be deployed in phases or area by area, at a controlled pace. This reduces risk, makes the roll-out easier to supervise and lets the configuration be fine-tuned at each stage.

Would you like to know how it would be implemented in your hospital?